Free Architect Quote Template
Architects quote by project phase because obtaining planning permission and completing detailed construction drawings are separate, costly stages. A fee proposal (the architect's term for a quote) sets the percentage fee or lump sum for each RIBA stage before any drawings begin.
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How does an architect write a quote?
An architectural quote sets out the planned design work and the fee before the project begins, such as concept design, planning drawings, and construction documents. List each work stage and whether the fee is fixed, a percentage, or an estimate. The figure remains an estimate until the client approves the brief and accepts it.
Typical line items
- Concept design and feasibility study
- Planning application drawings and submission
- Construction documentation package
- Site survey and measured drawings
- Tender and contractor coordination
- Consultant fees (structural, services)
- Planning and application fees (estimated)
- Site visits during construction
How the work is charged
Architects usually quote per work stage, as a fixed fee, a percentage of construction cost, or a time charge for early or open-ended work. Statutory application fees and consultants are itemised separately.
Payment terms and deposits
A quote commonly proposes staged payments tied to each work stage, with a deposit at appointment. The fee holds for a stated period and stays an estimate until accepted, so note what a brief change would alter.
Tax and compliance
If you are registered for sales tax or VAT, show it as a separate line with your registration number. Planning and building application fees are charged by the authority, so confirm the rules that apply to the site.
Frequently asked questions
How much does an architect charge as a percentage of build cost?
For residential projects, architects typically charge 8% to 15% of the build cost across all RIBA stages. A new build home costing €400,000 to construct incurs architecture fees of €32,000 to €60,000. Smaller projects under €100,000 often carry a higher percentage because fixed overhead costs apply regardless of scale.
What stages should an architecture quote cover?
RIBA stages 0 to 7 cover strategic brief, concept design, spatial coordination, technical design, construction, handover, and use. Most clients start with stages 1 to 3 (concept through planning). Full documentation for building regulations and construction is stages 4 to 5. Quote each stage separately so the client can make staged decisions.
Do architects charge for feasibility studies separately?
Yes. A feasibility study or initial site assessment typically costs €800 to €3,000 depending on site complexity. This fee is usually credited against the full project fee if the client proceeds. It covers the initial design options, outline planning assessment, and cost estimation needed to make an informed go/no-go decision.
Related quote templates
Read the complete quoting guide to see how to price a job and turn an accepted quote into an invoice.
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