Free Quantity Surveyor Quote Template
Quantity surveyors quote because cost management on a building project is a specialist role that continues from design through to final account. A clear fee proposal sets the project phases covered, the deliverables at each stage, and how variation account management is charged.
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How does a quantity surveyor write a quote?
A quantity surveying quote sets out the planned work and the fee before it starts, such as a bill of quantities, a cost plan, and tender analysis. List each deliverable and whether the fee is fixed or a day rate, and note what a design change would add. The fee is an estimate until the client accepts it.
Typical line items
- Bill of quantities preparation
- Construction cost plan and estimate
- Tender analysis and recommendation report
- Valuations and payment certificates
- Cost reporting through the build
- Final account preparation
- Day rate for advisory work
- Site visits and measurement
How the work is charged
Quantity surveyors usually quote a fixed fee per deliverable or a percentage of construction cost, with site attendance at a day rate. The figure assumes a stated design and scope.
Payment terms and deposits
A quote commonly proposes a deposit at appointment, with stage payments tied to deliverables or valuations. The fee holds for a stated period and remains an estimate until accepted, so note what a design change would alter.
Tax and compliance
If you are registered for sales tax or VAT, show it as a separate line with your registration number. Confirm the tax treatment that applies to construction services where you work.
Frequently asked questions
How much does a quantity surveyor charge?
QS fees are typically 1% to 3% of the construction cost. On a €500,000 commercial fit-out, QS fees run €5,000 to €15,000. Day rates for senior QS professionals range from €700 to €1,200. A standalone bill of quantities for a small project costs €1,200 to €3,500.
What services should a QS quote cover?
A full QS service quote covers: cost plan preparation, bill of quantities, tender documentation and analysis, contract administration, valuations of work in progress, and final account settlement. Specify which stages are included. Clients often want cost planning only; offer that as a standalone service too.
When should a client appoint a QS?
The earlier the better. A QS appointed at design stage can help shape the brief to fit the budget before expensive design work is completed. A QS brought in after tenders are returned adds less value. Quote this distinction: early appointment fees are higher per stage but save money overall.
Related quote templates
Read the complete quoting guide to see how to price a job and turn an accepted quote into an invoice.
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