Free Event Planner Quote Template
Event planners quote before starting because the scope of a 50-person corporate conference differs entirely from a 300-person gala dinner. A quote distinguishes planning and coordination fees from vendor costs so the client understands their total budget across all categories.
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Frequently asked questions
How much does an event planner charge?
Event planners charge €1,500 to €5,000 in planning fees for a corporate event with 50 to 200 attendees. Full-service event management including on-site staffing for a major conference runs €5,000 to €20,000 in planning fees alone. Some planners charge a percentage of the total event budget: typically 10% to 20%.
What does an event planning quote include?
Break down the planning fee (pre-event coordination), production management (vendor briefings, run-of-show), and on-site staffing (event manager, support staff). List vendor costs separately as pass-throughs: venue, catering, AV, florals. Clients should see the planner's fee clearly separate from vendor spend.
Do event planners take commission from vendors?
Some do. If you receive referral commissions from caterers, venues, or florists you recommend, declare this in the quote. Many corporate clients specifically require a no-commission model. If you operate on commissions, your planning fee should be lower; if not, your fee reflects full impartiality. Be explicit either way.