Free Wedding Planner Quote Template
Wedding planners quote early because brides and grooms book popular venues and vendors 12 to 18 months in advance. A clear quote defines the scope of the planner's involvement, what is included in the fee, and whether partial packages (day-of coordination only) are available.
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What should a wedding planner put on a quote?
A wedding planning quote sets out the planned service and the fee before the engagement, such as a full planning package, day-of coordination, and vendor sourcing. List each service and whether the fee is fixed or a percentage, and note that vendor costs are separate. The fee is an estimate until accepted.
Typical line items
- Full wedding planning package (12-month engagement)
- Day-of coordination (12-hour on-site)
- Vendor sourcing and management
- Budget planning and tracking
- Run sheet and timeline creation
- Venue and supplier coordination
- Vendor costs (passed through, separate)
- Travel and expenses (estimated)
How the work is charged
Wedding planners usually quote a fixed fee for a package, sometimes a percentage of the wedding budget, with vendor costs passed through. Day-of coordination is priced as its own package.
Payment terms and deposits
A quote commonly proposes a deposit to secure the date, with stage payments through the planning and a balance before the wedding. The fee holds for a stated period and is an estimate until accepted.
Tax and compliance
If you are registered for sales tax or VAT, show it as a separate line with your registration number. Vendor pass-through charges carry their own tax treatment, so confirm what applies to the event.
Frequently asked questions
How much does a wedding planner cost?
Full wedding planning in Europe costs €3,000 to €8,000 depending on the wedding size and planner's experience. Day-of coordination only costs €800 to €2,500. Destination weddings command higher fees: €6,000 to €20,000 due to travel and the complexity of coordinating vendors across jurisdictions.
What's the difference between full planning and day-of coordination?
Full planning covers everything from venue sourcing to final supplier briefings. Day-of coordination picks up 4 to 6 weeks before the wedding: confirming all vendors, creating a timeline, and managing the day itself. Quote them as distinct services so couples with a venue and vendors already booked know their options.
Do wedding planners charge commissions from suppliers?
Some planners receive finder's fees or referral commissions from venues and suppliers. This must be disclosed to the couple. Many couples prefer a transparent fee-only model where the planner has no financial incentive to recommend one venue over another. State your policy clearly in the quote.
Related quote templates
Read the complete quoting guide to see how to price a job and turn an accepted quote into an invoice.
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