Free Painter Quote Template
Painters quote because the preparation work on a poorly maintained surface can cost as much as the painting itself. A clear quote separates preparation, materials, and finish coats so the client understands why two rooms that look similar can cost very different amounts.
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How does a painter write a quote?
A painting quote sets out the planned work, the materials, and the price before the job starts, such as repainting a room in two coats. List preparation, paint, and labour separately, and note that the condition of the surfaces could change the figure. The customer approves the scope before the price is fixed.
Typical line items
- Interior room repaint (2 coats, walls and ceiling)
- Paint and materials
- Surface preparation (filling, sanding, priming)
- Woodwork and trim painting
- Furniture moving and protection
- Estimated labour days
- Clean-up and waste removal
- Contingency for surface condition
How the work is charged
Painters usually quote a fixed price per room or per job, with paint itemised and labour estimated by the day. Heavy preparation is priced separately.
Payment terms and deposits
A quote commonly proposes a deposit toward materials with the balance on completion, or staged payments on a larger job. The price holds for a stated period and is an estimate until accepted, so note what poor surfaces would alter.
Tax and compliance
If you are registered for sales tax or VAT, show it as a separate line with your registration number. Confirm the tax treatment of labour and materials where you work.
Frequently asked questions
How much does a painter charge per room?
Interior room painting in Europe costs €400 to €900 per average room including labour and paint. Rooms with high ceilings, intricate woodwork, or significant surface damage cost more. A full house interior repaint (5 to 6 rooms) typically runs €3,500 to €7,000 depending on size and condition.
Should the quote specify the paint brand and product?
Yes. Dulux, Farrow & Ball, Little Greene, and trade paints carry very different price points. Specify the brand, product range, and sheen level (matt, eggshell, satin) in the quote. This prevents clients asking why the finish looks different from what they expected, and stops competitors undercutting with cheaper paint.
How do painters handle preparation work in a quote?
Quote preparation as a separate line item: filling holes, sanding, priming bare plaster, and masking. Clients sometimes ask for prep to be removed to reduce the quote, then complain about the finish. Make clear that skipping preparation work affects the final result and adjust the quote accordingly.
Related quote templates
Read the complete quoting guide to see how to price a job and turn an accepted quote into an invoice.
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