Free Personal Chef Quote Template
Personal chefs quote because service for 6 guests differs enormously from a private weekly meal prep service in both preparation time and skill level. A clear quote notes whether food and ingredient costs are included or passed through separately so there are no surprises at billing.
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What should a personal chef put on a quote?
A personal chef quote sets out the planned service and the price before the event, such as a dinner party for eight with menu planning. List the chef service, the courses, and any sourcing, and note that ingredients can be billed at cost. The figure stays an estimate until the client accepts it.
Typical line items
- Dinner party service for 8 guests (3 courses, chef service)
- Menu planning consultation (1 hour)
- Grocery shopping and sourcing (ingredients extra)
- Ingredients at cost (estimated)
- Serving and clean-up
- Dietary or allergy accommodation
- Travel to the client (if applicable)
- Estimated final guest count
How the work is charged
Personal chefs usually quote a fixed service fee per event or per head, with ingredients billed at cost on top. The figure assumes a guest count that is confirmed nearer the date.
Payment terms and deposits
A quote commonly proposes a deposit to secure the date, with the balance and ingredient cost settled around the event. The price holds for a stated period and is an estimate until accepted.
Tax and compliance
If you are registered for sales tax or VAT, show it as a separate line with your registration number. Food and service tax treatment varies by jurisdiction, so confirm what applies.
Frequently asked questions
How much does a personal chef cost for a dinner party?
A personal chef for a dinner party in Europe typically charges €400 to €1,200 for the service fee. Ingredient costs are usually passed through at cost or with a 10% to 15% sourcing mark-up. The service fee covers menu planning, preparation time, cooking, plating, and basic kitchen cleanup. Staff gratuity is separate.
What should a personal chef quote include?
Specify: number of guests, number of courses, the service scope (arrival time, setup, cooking, service, cleanup), whether groceries are included or sourced at cost, dietary restrictions accommodated, and equipment required. Also note travel costs if the location is beyond your standard area.
Do personal chefs charge separately for weekly meal prep?
Weekly meal prep is typically quoted as a weekly or monthly service: €200 to €500 per week depending on the number of meals and complexity. Ingredients are usually charged at cost. Quote the service fee and a separate estimated ingredient budget so the client knows their all-in weekly cost before committing.
Related quote templates
Read the complete quoting guide to see how to price a job and turn an accepted quote into an invoice.
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