Free Notary Public Receipt Template & Generator
The money already landed; the receipt is how you show what it bought. Jobs that involve Document notarisation — power of attorney are awkward to reconstruct from a card statement alone. One PDF with dates, names, and line items saves you both the hassle later.
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What should a notary's receipt include?
A notary receipt confirms the client paid and records the service, such as a notarisation, an apostille arrangement, or certified copies. List the documents, the act performed, the number of copies, and the amount, then show the date paid and the method. Clients keep it alongside the notarised documents for their records.
Typical line items
- Document notarised
- Act or service performed
- Apostille arrangement
- Certified copies and number
- Date of payment
- Total amount paid
- Payment method used
How the work is charged
Notaries usually charge a set fee per act or document, with apostille and certified copies priced separately. A receipt restates those amounts as paid rather than as a quote.
Payment terms and deposits
A receipt is issued once payment is taken, usually at the appointment. Keep a copy for your records and give one to the client alongside the notarised documents.
Tax and compliance
If you are registered for sales tax or VAT, show it as a separate line with your registration number so the receipt matches the original charge. Tax rules vary by country, so confirm what applies to you.
Frequently asked questions
What should a notary receipt include?
Include the document type notarised, service provided, your notarial registration number, and total received. Clients often need receipts as part of an application pack alongside the notarised documents themselves.
Should notaries issue receipts for apostille fees passed on to clients?
Yes. If you're arranging an apostille on the client's behalf and passing the government fee on at cost, list it as a separate line item on the receipt so the client can see exactly what they paid.
How quickly should notaries issue receipts?
Ideally on the same day as the appointment. Many clients need their notarised documents urgently, and a receipt issued promptly allows them to complete their application without delay.
Need to request payment instead? Try our Notary Public Invoice Generator →
Related receipt templates
Read the complete receipt guide to see what a receipt needs and how it differs from an invoice.
Browse all receipt templates →