Free Notary Public Invoice Template & Generator
Generate notary invoices for document notarization, mobile notary services, loan signings, and witness fees.
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What to include on a Notary Public invoice
Your invoice needs the notarization date, the type of notarial act performed, and the number of signatures or documents notarized. Include your commission number and expiration date since some clients need this for their records. If you traveled to the client, show the travel fee separately from the notary fee because they're taxed differently in some states. Accountants will ask you to break these out.
Most notaries bill immediately after service. You can ask for payment on the spot, which works for individuals and walk-ins. For businesses and regular clients, net 15 or net 30 terms are normal. Don't do deposits unless you're handling a large signing with extensive travel. Your fees are usually small enough that the deposit creates more paperwork than protection.
Send your invoice within 24 hours while the service is fresh in their mind. The biggest mistake is forgetting to invoice mobile signings promptly because you're rushing between appointments. Keep a simple log in your car or phone and bill that same evening. Late invoices look unprofessional and clients assume you forgot or don't care about getting paid.
Frequently asked questions
How do notaries charge for services?
Notary fees are regulated by state — typically $2–$25 per notarization. Mobile notaries add travel fees ($25–$100+). Loan signing agents earn $75–$200 per signing appointment.
What should a notary invoice include?
Include date of notarization, document titles, number of signatures notarized, travel fee, printing costs, and any witness fees. Reference the signer's name and document type.
Can notaries charge more than the state fee cap?
The per-notarization fee is capped by state law. However, notaries can charge separately for travel, printing, waiting time, and after-hours services. Check your state's specific regulations.