Free Notary Public Invoice Template & Generator
Generate notary invoices for document notarization, mobile notary services, loan signings, and witness fees.
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What should a notary public include on an invoice?
Notary work is often charged per signature or seal, so show the number of notarizations and any travel for a mobile visit. List loan signing or witnessing as separate services. Because many places cap notarial fees, itemizing each act keeps the charge transparent and easy for the client to verify.
Your invoice needs the notarization date, the type of notarial act performed, and the number of signatures or documents notarized. Include your commission number and expiration date since some clients need this for their records. If you traveled to the client, show the travel fee separately from the notary fee because they are taxed differently in some states. Accountants will ask you to break these out.
Most notaries bill immediately after service. You can ask for payment on the spot, which works for individuals and walk-ins. For businesses and regular clients, net 15 or net 30 terms are normal. Do not do deposits unless you are handling a large signing with extensive travel. Your fees are usually small enough that the deposit creates more paperwork than protection.
Send your invoice within 24 hours while the service is fresh in their mind. The biggest mistake is forgetting to invoice mobile signings promptly because you are rushing between appointments. Keep a simple log in your car or phone and bill that same evening. Late invoices look unprofessional and clients assume you forgot or do not care about getting paid.
Typical line items
- Notarization (per signature or seal)
- Acknowledgment or jurat
- Mobile notary travel fee
- Loan signing agent fee
- Witness service
- Printing and document handling
- After-hours or rush appointment
- Wait time charge
How the work is charged
Notaries commonly charge a set fee per signature or seal, with mobile work adding a travel fee. Loan signings are often billed as a single flat fee for the full package.
Payment terms and deposits
Payment is usually due at the appointment when the act is completed. Mobile and loan-signing services may collect a travel fee in advance, and signing companies often pay on net terms.
Tax and compliance
If you are registered for sales tax or VAT, show it separately with your registration number. Many places cap statutory notary fees and set what you may charge, so confirm the limits and tax rules that apply to you.
Frequently asked questions
How do notaries charge for services?
Notary fees are regulated by state — typically $2–$25 per notarization. Mobile notaries add travel fees ($25–$100+). Loan signing agents earn $75–$200 per signing appointment.
What should a notary invoice include?
Include date of notarization, document titles, number of signatures notarized, travel fee, printing costs, and any witness fees. Reference the signer's name and document type.
Can notaries charge more than the state fee cap?
The per-notarization fee is capped by state law. However, notaries can charge separately for travel, printing, waiting time, and after-hours services. Check your state's specific regulations.
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