Free Architect Timesheet Template
Architectural fees are often tied to project stages, but hour tracking is essential for understanding profitability and supporting fee claims on time-and-charge commissions. A timesheet allows an architect to allocate time across design, documentation, coordination, and site activities, giving clients and practice managers a clear picture of effort at each stage. It is also required for professional indemnity purposes in many practices.
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Frequently asked questions
How do I allocate hours across RIBA stages on my timesheet?
Create a separate entry for each RIBA stage or equivalent project phase in your market. Even within a single day you may work across multiple stages on the same project, for example, progressing detailed design while also responding to a planning query. Record each block against the correct stage so fee draw-downs align with actual progress.
Should I charge for site visits and travel time to site?
Site visits are billable professional services. Travel time is typically billable at the agreed rate or a reduced rate, depending on what the appointment letter states. Log travel separately from the site visit itself so the client can see how the time breaks down.
Can I bill for time spent coordinating with consultants such as engineers and landscape architects?
Yes. Consultant coordination is a core part of the architect's role and is explicitly included in most fee agreements. Record it clearly, noting which consultant the coordination involved and the purpose of the exchange.