Free Interior Designer Timesheet Template
Interior design projects span concept, specification, procurement, and installation, and each phase involves different types of work that clients need to understand. A timesheet lets an interior designer show how professional time is distributed and supports invoicing on both hourly and percentage-of-project-value fee structures. It also helps flag when a project is running over budget before it becomes a problem.
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How does an interior designer fill out a timesheet?
An interior designer timesheet logs hours by project phase, from concept to installation, with the date, the task, and the time spent. Note the project, whether the work was concept, space planning, sourcing, or supervision, and the phase. Phase-based records support a fee and explain time spent on showroom visits and specification.
Typical line items
- Date of work
- Project or client reference
- Phase (concept, planning, sourcing, install)
- Task description
- Hours worked
- Billable or non-billable flag
- Hourly or day rate
- Running total for the project
How the work is charged
Interior designers often charge a project fee or hourly rate, logging time against each phase. Showroom visits, sourcing, and site supervision are usually recorded as their own entries so the fee reflects the real effort.
Payment terms and deposits
A timesheet supports an invoice rather than collecting payment itself. Many designers bill in stages against a fee, so keep phase entries dated and described well enough for the client to follow.
Tax and compliance
If you are registered for sales tax or VAT, that applies on the invoice the timesheet supports, not the timesheet itself. Check what applies where you work.
Frequently asked questions
How do I handle procurement time on my timesheet? I spend hours sourcing furniture and products.
Procurement management is billable professional time. Record it with descriptions that specify what is being sourced, for example 'sourcing and pricing custom dining table options for master dining room'. Many designers also charge a separate procurement fee or markup, which should be itemised on the invoice rather than the timesheet.
Should I bill for time spent on site overseeing installation?
Yes. Site supervision ensures work is executed to the design intent and is a billable part of the service. Record arrival and departure times and note what was overseen, such as 'on-site coordination of joinery installation and painter access'.
My client changed the brief significantly. How do I reflect this on the timesheet?
Add a note to the timesheet entries covering the new direction, indicating that the work was in response to a revised brief. This creates a paper trail for any change-of-scope conversation and supports an additional fee claim if the variation was substantial.
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More free tools
Read the complete timesheet guide to see how to log hours and turn a tracked timesheet into an invoice.
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