Free Calligrapher Invoice Template & Generator
Generate calligraphy invoices for wedding invitations, envelope addressing, event signage, and custom lettering commissions.
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Amount already received from client
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How does a calligrapher invoice for a commission?
Calligraphy invoices price most work per piece, so list envelopes, place cards, and signage by quantity. Add custom commissions as flat lines and note materials like ink or specialty paper. A per-item breakdown lets the client see how the count drives the total for a wedding or event.
Your invoice needs to show exactly what you delivered. If you did 50 place cards and 12 table numbers, write that down with individual pricing. Clients forget what they ordered, especially after a busy wedding or event. Include the paper type and ink color if you quoted different options at different prices. Their accountant will want your business name, address, and tax ID if you have one. Date everything and add a unique invoice number so you can track what is been paid.
Ask for 50% upfront before you start any work. The balance comes due when you deliver the finished pieces, not after their event happens. Rush fees get added to the deposit invoice, not later. Some calligraphers do net 15 or net 30 for corporate clients, but individuals pay on delivery. Get the payment method sorted before you hand over the work.
Take photos of everything before it leaves your hands. When someone claims you spelled a name wrong or damaged a piece, you will have proof of what you delivered. This saves you from redoing work for free or losing payment over false complaints. The photos also help if pieces get lost in shipping.
Typical line items
- Envelope addressing (per envelope)
- Place card writing (per card)
- Custom welcome or event sign
- Wedding invitation lettering
- Vows or quote artwork commission
- Specialty paper and ink materials
- Design proof and revision
- Rush or short-notice fee
How the work is charged
Calligraphers usually charge per item for repeated pieces like envelopes and place cards, and a flat commission price for one-off artwork or signage. Custom ink colors and specialty paper are added on top.
Payment terms and deposits
A deposit commonly secures the date for event work, with the balance due before delivery. Many calligraphers ask for the full guest count before starting so per-piece quantities are confirmed.
Tax and compliance
If you are registered for sales tax or VAT, show it as a separate line with your registration number. Finished goods and materials may be taxed differently from your labor, so confirm what applies to you.
Frequently asked questions
How do calligraphers charge?
Envelope addressing costs $2–$5 per envelope. Place cards $1.50–$4 each. Custom signs $100–$500+. Pricing depends on style, ink type, and materials provided.
What should a calligraphy invoice include?
Include item count, calligraphy style, ink and paper details, addressing format, sign dimensions, and turnaround time. Note any extra charges for non-standard materials.
Should calligraphers charge for mistakes?
Include a 5–10% overage in material orders for errors. Do not charge clients for your mistakes, but do charge for client-provided errors in guest lists.
Related invoice templates
Read the complete invoicing guide to see how to fill out, number, and send an invoice that gets paid.
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