Free Hair Stylist Invoice Template & Generator

Your invoice needs your business name, license number if your state requires it, and contact info. Include the date of service, not when you send the invoice later. Break down each service separately with the price: cut, color, highlights, treatment. If you used retail products during the service versus selling them to take home, show those costs differently because some clients submit beauty services to FSA accounts. Add your cancellation fee as a line item when it applies so clients see you warned them.

Most stylists charge at checkout, right after the appointment. If you booth rent or work independently, you might take deposits for expensive color corrections or bridal packages. The deposit goes on a separate invoice from the final balance. Same-day payment means you do not offer net-30 terms like other businesses. Card payments are standard, but if someone promises to pay later, get it in writing with a due date.

Send the invoice the same day as the appointment, even if they already paid. People lose receipts and forget what they spent months later when tax time comes. If you book through Instagram or text, invoice through proper software anyway. Your message thread is not a legal record if someone disputes a charge.