Free Massage Therapist Invoice Template & Generator

Your invoice needs your business name, license number if your state requires one, and the date of service. Include the type of massage you provided (Swedish, deep tissue, sports massage) and how long the session lasted. If you sold any add-ons like aromatherapy or hot stones, list those separately with their prices. Your client's insurance company will want to see the specific service codes if they're filing for reimbursement, so ask upfront if they need that information.

Most massage therapists collect payment right after the session ends. This is standard practice and clients expect it. Some therapists ask for a credit card on file when booking and charge a cancellation fee if someone doesn't show up or cancels late. Monthly memberships get billed automatically on the same day each month. Very few massage practices offer net 30 terms unless you're working with corporate clients for chair massage events.

Send your invoice immediately after the appointment while you're both still there. Don't wait until you get home to email it. Keep a simple invoicing app on your phone or tablet that lets you text or email receipts on the spot. People pay faster when the service just happened and they're standing right in front of you.