Free Physiotherapist Invoice Template & Generator
Build physiotherapy invoices for assessment, treatment sessions, home exercise programs, and rehabilitation services.
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What to include on a Physiotherapist invoice
Your invoices need your clinic name, registration number, and tax information since many clients submit to insurance or use HSA funds. Include the patient's name, date of service, and a clear description of each treatment. Write "initial assessment" or "therapeutic exercise session" instead of vague terms. Insurance companies reject claims with poor documentation, and clients get annoyed when they can't get reimbursed.
Most physios bill after each session or weekly for regular patients. Payment is usually due immediately or within seven days. Some clinics ask new patients for a deposit on assessment appointments since no-shows hurt your schedule. Monthly packages paid upfront work well for committed clients doing ongoing rehab. Insurance billing operates differently with 30-day cycles, but that's between you and the provider.
Always include the diagnosis code or injury type on the invoice, even for cash patients. This single detail prevents half your follow-up emails. Clients forget to ask for it until they're filing with insurance three weeks later. Then you're digging through records and sending revised invoices. Just put it on there from the start and save yourself the hassle.
Frequently asked questions
How do physiotherapists charge?
Private physiotherapy costs $80–$200 per session. Initial assessments run $100–$250. Package rates offer 10–15% savings. Rates vary by specialization and whether sessions are billed to insurance.
What should a physiotherapy invoice include?
Include patient name, referral source, assessment or treatment date, session duration, treatment provided, body area treated, and relevant CPT/billing codes if submitting to insurance.
Should physiotherapists bill insurance directly?
This depends on your practice model. Direct billing reduces patient friction but adds admin overhead. Private-pay models invoice the patient, who can submit to their insurer for reimbursement.