Free Mover Invoice Template & Generator

Your invoice needs the full moving date, pickup address, and delivery address because insurance companies and corporate relocation departments require this for reimbursement. Include the truck size, number of movers, hourly rate or flat fee, and actual hours worked. Break out charges for materials like boxes, tape, and blankets separately. If you handled specialty items like a piano or antiques, list those with their individual fees. Many clients submit these invoices to their employers or use them for tax deductions, so they need every detail documented.

Most movers collect a deposit when booking, usually 10-20% for local moves or up to 50% for long distance. The remaining balance is due on completion, typically by cash, check, or card before you unload the last box. Some companies take payment before the move starts. Corporate clients might have net 30 terms, but that's rare for residential work.

Take photos of the truck odometer at start and end for mileage disputes. The biggest mistake is forgetting to charge for travel time between locations or extra stops the client added during the move. Write these additions on your paperwork immediately and have the client initial them. People conveniently forget what they agreed to verbally when the bill arrives.