Free Nanny Invoice Template & Generator
Create nanny invoices for childcare services, including regular schedules, date nights, travel accompaniment, and additional household tasks.
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What to include on a Nanny invoice
Your invoice needs your contact info, the family's name and address, dates of service, hours worked each day, your hourly rate, and the total amount due. Break down regular hours versus overtime if that applies. Include any reimbursable expenses like activity fees, supplies you bought, or mileage if you drove the kids somewhere. Families need this detail for their household payroll records and FSA claims.
Most nannies bill weekly or biweekly to match when they get paid. Some families pay through a payroll service that handles taxes automatically. If you're paid as a household employee, the family should be withholding taxes and giving you a W-2. If you're truly independent, you'll get a 1099. Payment is usually due immediately or within a few days of submitting your invoice.
Send your invoice the same day every week or pay period. Consistency trains families to expect it and budget for it. Track your hours daily in a shared app or notebook so there are no surprises when you bill. If a family is late paying, mention it right away instead of letting it slide. The longer you wait, the harder it gets to collect.
Frequently asked questions
How do nannies set their rates?
Nannies charge $15–$30/hour depending on location, number of children, and experience. Live-in nannies earn $500–$1,000/week. Weekend and evening rates are typically $2–$5/hour more.
What should a nanny invoice include?
Include dates worked, hours per day, number of children, overtime hours (over 40/week), additional duties performed (cooking, errands), and any reimbursable expenses (activities, meals).
Should nannies charge overtime?
Federal law requires overtime pay (1.5x) for domestic workers exceeding 40 hours per week in most jurisdictions. Track hours carefully and invoice overtime as a separate line item.