Free Nanny Invoice Template & Generator
Create nanny invoices for childcare services, including regular schedules, date nights, travel accompaniment, and additional household tasks.
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What should a nanny put on an invoice?
Nanny invoices total the hours worked over the pay period, with the dates, the hourly or weekly rate, and any overtime. List extras such as travel, activity costs, or holiday pay separately. Families often keep these records for a nanny-share arrangement or for childcare benefit claims, so keep the breakdown clear.
Your invoice needs your contact info, the family's name and address, dates of service, hours worked each day, your hourly rate, and the total amount due. Break down regular hours versus overtime if that applies. Include any reimbursable expenses like activity fees, supplies you bought, or mileage if you drove the kids somewhere. Families need this detail for their household payroll records and FSA claims.
Most nannies bill weekly or biweekly to match when they get paid. Some families pay through a payroll service that handles taxes automatically. If you are paid as a household employee, the family should be withholding taxes and giving you a W-2. If you are truly independent, you will get a 1099. Payment is usually due immediately or within a few days of submitting your invoice.
Send your invoice the same day every week or pay period. Consistency trains families to expect it and budget for it. Track your hours daily in a shared app or notebook so there are no surprises when you bill. If a family is late paying, mention it right away instead of letting it slide. The longer you wait, the harder it gets to collect.
Typical line items
- Childcare hours (hourly or weekly rate)
- Overtime hours
- Holiday or public-holiday pay
- Travel and mileage
- Activity and outing costs
- Overnight or evening care
- Additional child surcharge
- Agreed expenses reimbursement
How the work is charged
Nannies usually charge an hourly or weekly rate for agreed hours, with overtime above that billed at a higher rate. Some families settle a fixed weekly wage, with extras such as travel and activities added on.
Payment terms and deposits
Pay is commonly settled weekly or monthly for the hours worked. Agree the rate, hours, and any holiday or overtime terms in writing, since employment rules for household staff vary by country.
Tax and compliance
Employing a nanny can carry payroll, tax, and social security obligations for the family in many countries. If you are registered for sales tax or VAT, show it clearly, and both sides should confirm what applies.
Frequently asked questions
How do nannies set their rates?
Nannies charge $15–$30/hour depending on location, number of children, and experience. Live-in nannies earn $500–$1,000/week. Weekend and evening rates are typically $2–$5/hour more.
What should a nanny invoice include?
Include dates worked, hours per day, number of children, overtime hours (over 40/week), additional duties performed (cooking, errands), and any reimbursable expenses (activities, meals).
Should nannies charge overtime?
Federal law requires overtime pay (1.5x) for domestic workers exceeding 40 hours per week in most jurisdictions. Track hours carefully and invoice overtime as a separate line item.
Related invoice templates
Read the complete invoicing guide to see how to fill out, number, and send an invoice that gets paid.
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