Free Real Estate Photographer Invoice Template & Generator

Your invoice needs the shoot date, property address, and a breakdown of what you shot. Real estate agents often handle multiple listings at once and their bookkeepers need to match your invoice to the right property file. Include your travel time or mileage if you charge for it separately. Specify the usage rights you're granting because some brokerages have strict policies about photo licensing for MLS versus marketing materials.

Most photographers in this field invoice immediately after delivery. You can ask for 50% upfront from new clients, but established agents expect to pay after they receive the photos. Net 15 or Net 30 terms are standard. Some high-volume clients will put you on a monthly billing cycle where you send one invoice for all shoots that month.

Send your invoice the same day you deliver the photos, not a week later. Agents move fast and their attention span for paperwork is short. If you wait, your invoice gets buried under ten other things. Also, never assume a cancellation fee without having it in writing beforehand. Agents cancel shoots constantly when deals fall through, and you'll never collect if you surprise them with a charge they didn't agree to upfront.