Free Plumber Invoice Template & Generator
Create plumbing invoices for repairs, installations, emergency calls, and maintenance. Itemize labor, parts, and callout fees.
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What should a plumber put on an invoice?
A plumbing invoice should name the service performed, list labour and parts separately, and note any callout or after-hours fee. Add the property address, the date of the visit, and a short description of the fault and the fix so the customer can see what they paid for.
Your invoice needs to show exactly what you did and what parts you used. Break down labor hours separately from materials because accountants need this for their records and some clients can claim tax deductions on repairs versus improvements. Include the service address if it is different from the billing address. Describe the work in plain language like "replaced wax ring and reset toilet" instead of just "bathroom repair" because property managers and insurance companies will reject vague descriptions.
Most plumbers collect payment when the job is done, especially for residential service calls and small repairs. For bigger jobs like whole-house repiping or bathroom remodels, ask for one third upfront to cover materials, another third at roughin, and the final third at completion. Commercial clients will want net 30 terms, which means you wait a month to get paid. Factor that into your cash flow.
Take photos of the work before you leave, especially for insurance jobs or problem areas you fixed. When a client questions a charge three weeks later, you can send proof of what you actually did. Also, send the invoice the same day you finish the work, not at the end of the week. People forget details fast and delay paying for work that feels like old news.
Typical line items
- Labour for fixture or pipe repair
- Replacement parts and fittings
- Standard or emergency callout fee
- Diagnostic or leak detection
- Drain clearing and unblocking
- Water heater installation or service
- Materials such as solder, sealant, and valves
- Travel or mileage charge
How the work is charged
Plumbers commonly charge an hourly labour rate plus parts, often with a callout fee that may cover the first portion of time. Larger jobs such as a bathroom fit-out are usually quoted as a fixed price.
Payment terms and deposits
Many plumbers ask for payment on completion for small repairs and take a deposit toward materials on larger installations. Commercial accounts may run on agreed net terms.
Tax and compliance
If you are registered for sales tax or VAT, show it as a separate line with your registration number. Tax and licensing rules differ by country and region, so confirm what applies to your trade.
Frequently asked questions
What should a plumber's invoice include?
Include job description, labor hours and rate, itemized parts with costs, callout/trip charge, permit fees if applicable, and warranty terms for parts and labor.
How much do plumbers charge per hour?
Plumbers charge $75–$200/hour for standard work. Emergency/after-hours rates are typically 1.5–2x the standard rate. Apprentices may bill at a lower rate than master plumbers.
Should plumbers charge a callout or trip fee?
Yes. A trip charge ($50–$150) covers travel time and vehicle costs. Some plumbers apply this toward the final bill if the customer proceeds with the work.
Related invoice templates
Read the complete invoicing guide to see how to fill out, number, and send an invoice that gets paid.
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