Free Textile Designer Invoice Template & Generator
Create textile design invoices for pattern creation, fabric selection, surface design, and production consulting.
Currency
Amount already received from client
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How does a textile designer invoice a client?
Textile design invoices name each pattern or print, the repeat work, and any colourways supplied. Tie the charge to a fee per design or a licensing arrangement, since clients sometimes buy the artwork and sometimes license its use. List sampling and revisions separately so the client sees design time apart from production prep.
Your invoice needs your business details and theirs, obviously, but also specifics about what you created. Include the design title or collection name, the number of colorways or variations, and whether you are selling the design outright or licensing it. If it is a license, state the usage rights clearly: exclusive or non-exclusive, what products they can make, which territories, how long. Fabric companies and manufacturers have strict accounting departments that will kick back vague invoices.
Most textile designers ask for 50% upfront before starting work, then the rest on delivery of final files. If you are doing a large collection, split it into thirds: deposit, midpoint review, and finals. For licensing deals, you might negotiate an advance against royalties. Net 30 is standard but try for Net 15 when you can, especially with smaller studios.
Always specify your file formats and what happens if they need revisions after delivery. The fastest way to create payment delays is delivering a design, then having the client claim they need it in a different repeat size or file type. State exactly what formats you will provide and charge separately for additional technical work.
Typical line items
- Pattern or print design (per design)
- Repeat and tiling preparation
- Additional colourways
- Design licensing (term and use)
- Sampling and strike-off review
- Technical or production-ready files
- Revision rounds
- Project deposit
How the work is charged
Textile designers usually charge a fee per design or per collection, and may license a pattern for a set use and term instead of selling it outright. Extra colourways, repeats, and revisions are commonly billed separately.
Payment terms and deposits
A deposit often starts the work, with the balance due on delivery of approved files. Licensed designs may bill an upfront fee plus royalties, and production files are typically released after full payment.
Tax and compliance
If you are registered for sales tax or VAT, show it as a separate line with your registration number. Licensing fees and cross-border sales can change how tax applies, so confirm what applies to you.
Frequently asked questions
How do textile designers charge?
Textile designers charge per pattern ($200–$1,500), per colorway ($75–$200), or hourly ($50–$150). Licensing existing designs earns royalties of 3–10% of wholesale. Buyout pricing is 2–5x the per-design fee.
What should a textile design invoice include?
Include pattern descriptions, number of colorways, repeat dimensions, file formats delivered, usage rights (exclusive vs. non-exclusive), and any production consulting time.
Should textile designers sell exclusive or non-exclusive rights?
Exclusive rights command 2–5x the price since you can't resell the design. Non-exclusive allows you to license the same pattern to multiple clients. Clearly state the licensing terms on every invoice.
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