Free Translator Invoice Template & Generator
Build translation invoices for document translation, localization, certified translations, and interpretation services. Bill per word or hour.
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What to include on a Translator invoice
Your invoice needs your business details and tax ID if you have one, plus the client's company name and contact. Include the project reference number or purchase order if they gave you one. Specify the source and target languages, the word count, and your rate per word or per hour. Translation agencies especially will kick back invoices that don't show word count because that's how their accounting systems work. Add the project name or document title so they know which job this covers.
Most translators bill after delivery for smaller jobs. For projects over a few thousand words, ask for 50% upfront and the rest on completion. Standard payment terms are Net 30, though agencies often stretch to 45 or 60 days. Direct clients usually pay faster. Some translators offer a small discount for payment within 10 days.
Send your invoice the same day you deliver the translation, not a week later. Agencies process invoices in batches, and if yours arrives after their cut-off date, you wait another whole cycle. Always match the word count to what the project manager confirmed before you started. Discrepancies cause delays while someone recounts everything.
Frequently asked questions
How do translators price their work?
Translators charge per word ($0.08–$0.25), per page ($25–$60), or per hour ($30–$80). Certified, technical, legal, and medical translations command premium rates. Rare language pairs cost more.
What should a translation invoice include?
Include source and target language, word count, document type, certification status, rush delivery surcharge, proofreading, and file format. Reference the source document name or ID.
Should translators charge rush fees?
Yes. Rush translations (24–48 hour turnaround) typically carry a 25–50% surcharge. Same-day delivery may double the rate. State turnaround times and rush pricing in your terms.