Free IT Consultant Quote Template
IT consultants quote because a systems assessment for a 10-person office is fundamentally different from a cloud migration for a 500-person enterprise. A clear quote defines what is being assessed, what deliverables the client receives, and whether implementation is separate.
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How does an IT consultant write a quote?
An IT consulting quote sets out the planned work and the fee before it starts, such as a systems assessment, implementation planning, and vendor selection. List each deliverable and whether it is a fixed fee or a day rate, and note that hardware and licences are separate. The fee is an estimate until accepted.
Typical line items
- IT systems assessment and report
- Advisory and implementation planning
- Vendor selection support and procurement guide
- Infrastructure and security review
- Migration or rollout planning
- Day rate for advisory work
- Hardware and licences (passed through, separate)
- Follow-up review
How the work is charged
IT consultants usually quote a fixed fee for a defined assessment or plan, and a day rate for advisory or hands-on work. Hardware and software licences are passed through and itemised.
Payment terms and deposits
A quote commonly proposes a deposit before the engagement, with stage payments tied to deliverables. The fee holds for a stated period and remains an estimate until accepted, so note what a wider scope would alter.
Tax and compliance
If you are registered for sales tax or VAT, show it as a separate line with your registration number. Hardware and software tax treatment can differ, so confirm what applies to you.
Frequently asked questions
How much does an IT consultant charge per hour?
Experienced IT consultants charge €90 to €150 per hour in Europe. Day rates run €700 to €1,200. Monthly advisory retainers for SMEs cost €1,000 to €3,000 per month depending on scope. Project fees for specific engagements like a cybersecurity audit or software selection are more common than pure hourly billing.
What's included in an IT consulting project quote?
A typical engagement includes a discovery meeting, an assessment of current systems, a written report with findings and recommendations, a prioritised action plan, and a presentation. Implementation support is separate. Specify the number of assessment days, the systems being reviewed, and the format of the deliverables.
Do IT consultants take vendor commissions?
Some do. If you receive referral fees or commissions from software vendors you recommend, declare this in the quote. Clients have a right to know if your recommendations are influenced by commercial relationships. Transparency here protects your reputation and builds trust.
Related quote templates
Read the complete quoting guide to see how to price a job and turn an accepted quote into an invoice.
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