Free Personal Trainer Quote Template
Personal trainers quote packages before starting because clients who commit to 10 or 20 sessions in advance are more consistent and easier to schedule. A quote with package pricing also prevents the awkward conversation about rates every session.
Currency
Live Preview
What should a personal trainer put on a quote?
A personal training quote sets out the planned sessions and the price before training starts, such as an assessment and a block of one-to-one sessions. List each item, the time included, and the programme, and note that the number of sessions varies. The figure stays an estimate until accepted.
Typical line items
- Personal training session (60 minutes)
- Initial fitness assessment and health screen
- Custom training programme design
- Block of sessions (package price)
- Nutrition and lifestyle guidance
- Progress reviews and reassessment
- Cancellation policy note
- Estimated number of sessions
How the work is charged
Personal trainers usually quote a fixed price per session, with a discounted package for a block. The number of sessions is an estimate based on the client's goals.
Payment terms and deposits
A quote often asks for payment per session or upfront for a package, sometimes with a deposit to book. The price holds for a stated period and is an estimate until accepted, so note the cancellation terms.
Tax and compliance
If you are registered for sales tax or VAT, show it as a separate line with your registration number. Confirm the tax treatment that applies to fitness services where you work.
Frequently asked questions
How much does a personal trainer charge per session?
Personal trainers typically charge €50 to €120 per 60-minute session depending on location and experience. London and major cities are at the high end. Online coaching runs €150 to €400 per month for a programme plus weekly check-ins. Group sessions cost €15 to €35 per person.
What should a personal training quote include?
List the session duration, the number of sessions in the package, an expiry date for the package (typically 8 to 12 weeks), what assessment is included, and the cancellation policy. A 24-hour cancellation notice is standard; sessions cancelled with less notice are charged.
Do personal trainers charge for programme design separately?
Yes, if it's significant work. An initial assessment and 12-week training programme takes 2 to 4 hours to design and should be quoted separately from sessions. Some trainers include a standard programme in the package price; bespoke periodisation for athletes or complex health conditions justifies a higher programme fee.
Ready to invoice? Try our Personal Trainer Invoice Generator →
Related quote templates
Read the complete quoting guide to see how to price a job and turn an accepted quote into an invoice.
Back to Quote Generator →