Free Property Manager Quote Template
Property managers quote monthly fees because landlords need to know their total management cost before deciding whether professional management makes financial sense for their yield. A clear quote separates the management fee from the let-only fee so landlords with existing tenants know their ongoing cost.
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What should a property manager put on a quote?
A property management quote sets out the planned services and the fee before they start, such as a monthly management fee, tenant sourcing, and maintenance coordination. List each service and whether it is a percentage, a fixed fee, or per job, and note what could change it. The fee is an estimate until accepted.
Typical line items
- Monthly property management fee (per property)
- Tenant sourcing and referencing (one let)
- Maintenance coordination (per job, facilitated)
- Inspections and reporting
- Rent collection and arrears handling
- Inventory and check-in or check-out
- Renewal and re-let fee
- Repairs (passed through, separate)
How the work is charged
Property managers usually quote a monthly fee as a percentage of rent or a fixed amount per property, with letting and renewal fees itemised. Repairs are passed through to the owner.
Payment terms and deposits
A quote commonly proposes the management fee deducted monthly from collected rent, with letting fees on a new tenancy. The fee holds for a stated period and remains an estimate until accepted.
Tax and compliance
If you are registered for sales tax or VAT, show it as a separate line with your registration number. Letting and property tax rules differ by jurisdiction, so confirm what applies.
Frequently asked questions
How much does property management cost?
Full management fees run 8% to 15% of monthly rent. A property with €1,200 monthly rent incurs management fees of €96 to €180 per month. Tenant finding fees are typically 50% to 100% of one month's rent. Let-only services (finding a tenant only) cost 8% to 12% of the annual rent.
What should a property management quote include?
Specify: monthly fee percentage or flat rate, tenant sourcing and referencing, rent collection, maintenance coordination (with contractor mark-up, if any), annual inspections, deposit protection, tenancy renewals, and end-of-tenancy check-out. Some services charge for each item separately; full-management packages bundle them.
Do property managers mark up contractor costs?
Many do: typically 10% to 15% on contractor invoices for arranging and supervising maintenance. This should be disclosed in the quote. Some landlords prefer to approve all contractor quotes themselves. State your approach clearly and include any mark-up in the fee structure.
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Related quote templates
Read the complete quoting guide to see how to price a job and turn an accepted quote into an invoice.
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