Free Tour Guide Quote Template
Tour guides quote because group size, itinerary customisation, and transport requirements all affect the price. A written quote confirms the tour start time, meeting point, what is and is not included in the price (entry fees, meals), and the maximum group size.
Currency
Live Preview
What should a tour guide put on a quote?
A tour guide quote sets out the planned tour and the price before the day, such as a private city tour, a custom itinerary, and transport coordination. List the tour, the group size, and any entry fees, and note that the figure assumes a stated number of guests. It is an estimate until accepted.
Typical line items
- Private city tour (3 hours, up to 6 guests)
- Custom itinerary design (per day)
- Transport coordination and logistics
- Entry tickets and attraction fees (estimated)
- Additional hours or extra stops
- Larger group surcharge (per person)
- Refreshments or meals (if included)
- Assumed group size
How the work is charged
Tour guides usually quote a fixed price per tour by length and group size, with entry tickets and transport itemised. The figure assumes a guest count that can be confirmed nearer the date.
Payment terms and deposits
A quote often proposes a deposit to book the date, with the balance before or on the day. The price holds for a stated period and is an estimate until accepted, so note what a larger group would add.
Tax and compliance
If you are registered for sales tax or VAT, show it as a separate line with your registration number. Entry fees and tourism tax treatment vary by location, so confirm what applies.
Frequently asked questions
How much does a private tour guide charge?
Private walking tours cost €120 to €350 for a 3-hour tour for groups of up to 8. Full-day private tours run €350 to €800. Specialist guides (wine tours, architectural tours, history specialists) charge a premium. Entry fees to museums or attractions are typically separate from the guiding fee.
What should a tour quote include?
Specify: the tour duration, meeting point, the route and key stops, the group size maximum, which languages the tour is conducted in, what is included (headsets, maps, tastings), and what is excluded (entry fees, transport). Clarity on inclusions prevents complaints mid-tour.
How do tour guides handle bad weather?
Include a weather policy in the quote. For outdoor walking tours, light rain is usually not grounds for cancellation. Extreme weather (lightning, heat warnings) may justify rescheduling. State whether you offer an indoor alternative. Refund or rescheduling policy for weather cancellations should be agreed before the tour date.
Related quote templates
Read the complete quoting guide to see how to price a job and turn an accepted quote into an invoice.
Back to Quote Generator →