Free Travel Agent Quote Template
Travel agents quote their service fee separately from the trip cost because the value they provide is in the planning, supplier relationships, and support, not in the ticket price itself. A clear quote explains what the service fee covers and at what point it becomes payable.
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What should a travel agent put on a quote?
A travel agent quote sets out the planned arrangements and any fee before booking, such as a bespoke itinerary, a booking service fee, and a documentation pack. List each service and whether the fee is fixed or commission, and note that supplier prices can move. The figure is an estimate until accepted.
Typical line items
- Bespoke travel itinerary design and research
- Booking service fee (flights, hotels, transfers)
- Travel documentation and briefing pack
- Supplier costs (flights, hotels, passed through)
- Amendment and change handling
- Travel insurance arrangement
- Service fee or commission basis
- Supplier price hold note
How the work is charged
Travel agents usually quote a fixed service or planning fee, or earn commission from suppliers, with supplier costs passed through. The basis is stated clearly. Supplier prices hold only until booked.
Payment terms and deposits
A quote commonly proposes a deposit to begin planning, with supplier payments due on booking and a balance before travel. The fee holds for a stated period and is an estimate until accepted, since supplier prices can change.
Tax and compliance
If you are registered for sales tax or VAT, show it as a separate line with your registration number. Travel and tourism tax rules differ by location, so confirm what applies.
Frequently asked questions
How much does a travel agent charge?
Independent travel agents typically charge a service fee of €75 to €400 per booking depending on the complexity of the trip. Bespoke itinerary design for a multi-destination trip costs €200 to €800. Some agents earn commission from hotels and tour operators (typically 8% to 15%) and don't charge a separate service fee. Disclose your model.
What does a travel agent quote cover?
A service fee quote covers: research and supplier sourcing, itinerary design, booking and confirmation management, travel documentation, 24/7 support during travel, and assistance if plans change. Clients who try to book independently often pay similar prices without any of this support.
Do travel agents charge if a trip is cancelled?
Service fees are generally non-refundable even if the trip is cancelled, because the planning work has already been done. Supplier refunds follow each supplier's cancellation policy. Make this clear in the quote. Clients should also be advised to purchase travel insurance, which the agent can sometimes facilitate.
Related quote templates
Read the complete quoting guide to see how to price a job and turn an accepted quote into an invoice.
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