Free Travel Agent Quote Template
Travel agents quote their service fee separately from the trip cost because the value they provide is in the planning, supplier relationships, and support, not in the ticket price itself. A clear quote explains what the service fee covers and at what point it becomes payable.
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Frequently asked questions
How much does a travel agent charge?
Independent travel agents typically charge a service fee of €75 to €400 per booking depending on the complexity of the trip. Bespoke itinerary design for a multi-destination trip costs €200 to €800. Some agents earn commission from hotels and tour operators (typically 8% to 15%) and don't charge a separate service fee. Disclose your model.
What does a travel agent quote cover?
A service fee quote covers: research and supplier sourcing, itinerary design, booking and confirmation management, travel documentation, 24/7 support during travel, and assistance if plans change. Clients who try to book independently often pay similar prices without any of this support.
Do travel agents charge if a trip is cancelled?
Service fees are generally non-refundable even if the trip is cancelled, because the planning work has already been done. Supplier refunds follow each supplier's cancellation policy. Make this clear in the quote. Clients should also be advised to purchase travel insurance, which the agent can sometimes facilitate.