Free Virtual Assistant Quote Template
Virtual assistants quote monthly retainers or block hours because ad-hoc bookings are hard to plan around and prevent the VA from managing their own schedule. A block rate quote sets the number of hours, the turnaround for tasks, and the communication method.
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Frequently asked questions
How much does a virtual assistant charge?
Generalist virtual assistants charge €18 to €45 per hour. Specialists in project management, social media, or technical admin charge €35 to €65 per hour. Monthly retainers of 20 hours cost €500 to €1,000 for general support. Executive assistant level support at €45 to €75 per hour is at the high end.
What tasks should a VA quote specify?
List the types of tasks covered: email management, calendar management, research, data entry, bookkeeping support, social media scheduling, travel booking, or project coordination. Clients benefit from knowing what's in scope. Specialist tasks (bookkeeping, graphic design) should be quoted separately if they're outside your core offering.
Should virtual assistants quote a rollover policy for unused hours?
A limited rollover (1 month maximum) is a client-friendly policy that prevents the awkward conversation about hours expiring. State in the quote whether unused hours roll over or expire at the end of the month. A short rollover window encourages consistent use and protects your schedule planning.
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