Free Executive Coach Timesheet Template
Executive coaching programmes involve assessment, individual coaching sessions, stakeholder feedback, and programme reporting, each of which represents distinct professional time that corporate clients need to account for. A timesheet provides a record of sessions delivered and preparation time, which supports invoicing whether the programme is billed per session or on a programme-fee basis. It also documents engagement hours for professional body accreditation purposes.
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Frequently asked questions
How do I record session time when coaching sessions vary between 60 and 90 minutes?
Log the actual session duration to the nearest 15 minutes for each entry. If your contract states a fixed session length, note the actual time separately so both you and the client are aware if sessions consistently run over. Consistency in session duration is worth discussing if it becomes a pattern.
Should I bill for time spent preparing the coaching development plan and mid-programme reports?
Yes. Structured reports and development plans are professional deliverables that take significant time to produce. They are also what make an executive coaching engagement valuable to the sponsoring organisation. Log preparation and writing time clearly so corporate HR sponsors can see what the programme fee covers.
How do I handle stakeholder interviews that I conduct as part of a 360-degree process?
Log each stakeholder interview session separately, noting the approximate duration and the seniority of the stakeholder where relevant. Stakeholder interviews are a distinct and time-intensive part of the assessment phase and should be clearly visible on the invoice rather than bundled into a single 'assessment' line.