Free Coach Timesheet Template
Coaching businesses charge for direct coaching sessions as well as the preparation, assessment, and programme design work that happens between them. A timesheet makes the full scope of a coaching engagement visible to clients and supports invoicing on both session-rate and retainer models. It also provides data for reviewing programme design and identifying where prep time is growing beyond sustainable levels.
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Frequently asked questions
Should I charge for time spent reviewing a client's homework or assessment results between sessions?
Yes. Reviewing assignments, assessments, and progress reports is part of the coaching engagement. Record it as a separate entry with a note indicating which client and what was reviewed. If your programme fee is fixed, tracking this time still helps you understand whether your pricing is sustainable.
How do I handle group coaching on a timesheet when the rate is different from one-to-one work?
Create separate entries for group sessions with the applicable rate. If you charge per participant for group work, note the participant count in the description. This avoids confusion when comparing individual and group session rates on the same timesheet.
Do I need to log introductory calls on my timesheet?
If they are unpaid discovery calls, log them for your own records but mark them as non-billable. Tracking non-billable time gives you a true picture of your cost of acquiring a client, which is useful information for deciding how long to offer free introductory sessions.