Free Training Consultant Timesheet Template
Training consultants invest significant time in needs analysis, curriculum design, and material development before a single training session is delivered, and all of this work must be tracked carefully to produce accurate invoices. A timesheet that separates development time from delivery time gives clients a transparent view of the total effort involved and helps training consultants price custom programmes appropriately. It also provides useful data for updating and improving materials over time.
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Frequently asked questions
How do I charge for bespoke course development versus adapting existing materials?
Both are legitimate and billable, but at different time investments. New bespoke development takes longer and should be invoiced accordingly. If you are adapting existing materials, be clear in your timesheet descriptions about what was adapted and for this specific client, so the client understands what they are paying for.
Should I bill for the time I spend evaluating training effectiveness post-delivery?
Yes. Reviewing post-training assessments, analysing evaluation forms, and producing an effectiveness report are professional services that close the training loop. Some contracts specify post-delivery evaluation as a deliverable; others treat it as optional. Either way, time spent on it should be logged.
How do I record time for a multi-day residential training programme on my timesheet?
Log each programme day separately, including facilitation time and any evening sessions or networking facilitation. Travel time to and from the venue should be noted separately. If you remain on call for participant questions during residential programmes, note the on-call hours even if they are not formally billed.