Free HR Consultant Timesheet Template
HR consultants work across a wide range of activities, including policy development, recruitment support, training delivery, and employment relations advice, each of which must be tracked separately for accurate billing. A timesheet provides a clear record of how time is distributed across engagements and gives clients visibility of the effort behind HR projects. It also helps consultants identify which types of work generate the most value per hour.
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What does an HR consultant record on a timesheet?
An HR consultant timesheet tracks hours by project and activity, with the date, the task, and the time spent. Note the client, whether the work was policy review, advisory, or training, and the matter it relates to. Activity-level records make a clear invoice and document the advice given on each engagement.
Typical line items
- Date of work
- Client and project reference
- Activity (policy, advisory, recruitment, training)
- Matter or task description
- Hours worked
- Billable or non-billable flag
- Hourly or day rate
- Running total for the period
How the work is charged
HR consultants usually charge an hourly or day rate, logging time against each project and activity. Ad hoc advisory calls and added training are recorded separately so they can be billed on their own line.
Payment terms and deposits
A timesheet supports an invoice rather than collecting payment itself. Many consultants bill monthly or on completion of a project, so keep entries dated and tied to the activity for the client to approve.
Tax and compliance
If you are registered for sales tax or VAT, that applies on the invoice the timesheet supports, not the timesheet itself. Confirm the rules that apply to you.
Frequently asked questions
How do I bill for HR advice given during an informal call?
Log the call with the time spent and a brief note on the topic discussed. Many HR consultants set a minimum billing unit of 30 minutes for advisory calls. If calls are frequent and short, consider whether a monthly retainer with an included call allowance would be more efficient for both parties.
Should I charge differently for employment tribunal support versus day-to-day HR advisory?
You can apply different rates for tribunal work if your engagement letter allows it, particularly if that work requires specialist expertise. If you charge a flat rate, ensure the timesheet descriptions clearly distinguish tribunal-related activity from routine HR work.
How do I handle confidentiality when writing timesheet descriptions for sensitive HR matters?
Use sufficiently descriptive but non-identifying language. 'Advice on disciplinary process for senior employee matter' conveys the nature of the work without naming the individual. Always consider whether the timesheet could be seen by the employee concerned and draft accordingly.
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Read the complete timesheet guide to see how to log hours and turn a tracked timesheet into an invoice.
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