Free Recruiter Timesheet Template
Retained search and fractional recruitment consultants who bill on a time basis need detailed timesheets to account for the full range of recruitment activities from role profiling and candidate sourcing through to interview coordination and offer management. A timesheet makes the professional effort behind a search visible to clients who might otherwise perceive recruitment as a simple task. It also supports invoicing on monthly retainer or milestone models.
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Frequently asked questions
How do I track sourcing time when I am searching multiple databases and platforms simultaneously?
Log sourcing as a block of time against the specific role and note the platforms used, for example 'LinkedIn Recruiter search, XING, and CV database screening for CFO role at Kestrel Biotech'. Combining all sourcing activity into one entry per day is more practical than trying to split time by platform.
Should I bill for time spent coaching candidates before interviews?
If candidate preparation is part of your service agreement, yes. Log it against the relevant role and note the candidate and interview stage. Some recruiters include pre-interview candidate briefing in their retained fee; others treat it as an additional service. Either way, the timesheet record should reflect the actual work performed.
How do I handle a search that is taking significantly longer than expected?
Keep logging time accurately and communicate proactively with the client. A timesheet that shows hours invested in a difficult search is useful context for that conversation. If the role specification has changed or the client is unavailable for timely feedback, note these facts in your timesheet descriptions as they affect the pace of the search.