Free Therapist Timesheet Template
Therapists in private practice need to record clinical hours accurately for insurance billing, supervision requirements, and professional registration. A timesheet provides a structured record of direct client contact, supervision attendance, and case note preparation, which is often required by professional bodies. Clear records also simplify tax returns and ensure no billable session time is inadvertently missed.
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Frequently asked questions
Should I include clinical supervision hours on my timesheet?
If your supervision is funded by a client organisation or employer, yes. If it is self-funded as a professional requirement, it is generally a practice expense rather than a client-billable item. Keep supervision records separately for professional body reporting regardless of how it is funded.
How do I handle a session cancellation on my timesheet?
Log the scheduled session time and mark it as cancelled with or without fee, depending on your cancellation policy. If your policy allows you to charge for late cancellations, the timesheet entry supports that invoice. If the session was not charged, the record still documents the appointment for clinical records purposes.
Can I bill clients for the time I spend writing case notes?
This depends on your practice model. Some therapists include case note time in the session fee. Others charge a small additional amount for extended case note or report writing, particularly for assessments or third-party reports. Be transparent with clients about what your fee includes.