Free Paralegal Timesheet Template
Paralegals working on a freelance or contract basis for law firms and legal departments need to record time against specific matter references and activity types to ensure invoices align with firm billing records. A timesheet that captures both billable and non-billable activity gives the supervising solicitor a complete view of the paralegal's work and helps the firm allocate time correctly across client matters. Accurate records also support the paralegal's own professional development log.
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Frequently asked questions
How do I record time when I am working simultaneously on multiple matters?
Switch between matter time entries as you move between tasks. Use the matter reference number in every entry description so there is no ambiguity about which matter the time belongs to. Paralegal errors in matter allocation are a common source of billing disputes in law firms, so accuracy here is particularly important.
Should I record non-billable time on my timesheet?
Yes. Non-billable time such as internal training, file management, and administrative work should be logged separately. This gives the supervising solicitor a true picture of your capacity and ensures that client matters are not inadvertently absorbing overhead time that should be categorised differently.
How do I handle document review work where the volume and time were greater than anticipated?
Log all time accurately and flag the overrun to the supervising solicitor as soon as it becomes clear. The firm may need to reassess the matter budget or have a conversation with the client. Your detailed timesheet records are the evidence that supports that conversation.