Free Commercial Cleaner Invoice Template & Generator

Your invoice needs the basics plus details that matter for commercial accounts. Include the property address you cleaned, not just the company name, because bigger clients have multiple locations and their AP department needs to code expenses correctly. Break down what you did: office cleaning, restroom service, floor care, window washing. List the square footage if that's how you bid the job. Most accounting departments want a PO number if they issued one, and they'll sit on your invoice until you provide it.

Most commercial cleaners bill monthly after services are completed. You might ask for first and last month upfront from new clients to protect yourself. Net 30 is standard, though some big companies will push for Net 45 or Net 60. Weekly or bi-weekly clients sometimes pay every two weeks instead of monthly. Get the terms in writing before you start.

Send invoices the same day each month, right after your last visit for that billing period. Don't wait until the end of the month if you finished work on the 23rd. The faster it hits their desk, the faster you get paid. Also, confirm who receives invoices before you start. Sometimes it goes to your contact, sometimes straight to accounts payable.