Free Window Cleaner Invoice Template & Generator
Build window cleaning invoices for residential, commercial, and high-rise jobs. Bill per pane, per window, or by building size.
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Amount already received from client
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How does a window cleaner invoice a customer?
Window cleaning is often priced by the number of windows, panes, or stories, so spell out what was cleaned. Separate exterior from interior glass, and list extras such as screens, tracks, or skylights. A clear count of windows and add-ons makes the charge straightforward for the customer to check.
Your invoice needs the service date, property address, and a clear breakdown of what you cleaned. If you did ground floor only or included frames and sills, spell it out. Commercial clients will want this detail for their records, and you will need it when they call six months later asking what they paid for. Include your business registration number if you have one, and make payment methods obvious at the bottom.
Most window cleaners work on NET 7 or NET 14 terms for regular residential clients. You show up, do the work, leave an invoice, and expect payment within a week or two. Commercial accounts often push for NET 30, which you can accept once they are established customers. For first-time clients with big jobs, asking for 50% upfront is fair. Monthly contracts get billed at the start or end of each month depending on what you negotiate.
Send invoices the same day you finish the job, not at the end of the week. Waiting means you are not top of mind anymore and payment drags out. For regular clients, keep a printed invoice book in your van and hand them a copy before you leave. Getting that paper in their hands right away cuts your collection time in half.
Typical line items
- Exterior window cleaning (per window or pane)
- Interior window cleaning (per window or pane)
- Screen cleaning
- Track and sill vacuuming
- Skylight or hard-to-reach glass
- Multi-story or high-access charge
- Hard-water stain removal
- Recurring service plan (per visit)
How the work is charged
Most cleaners price by the number of windows or panes, sometimes with a minimum callout. Commercial storefronts and recurring routes are often billed at a flat rate per visit.
Payment terms and deposits
Residential jobs are usually paid on completion, while recurring commercial accounts may run on monthly or net terms. Larger first-time cleans sometimes take a deposit.
Tax and compliance
If you are registered for sales tax or VAT, show it as a separate line with your registration number. Whether cleaning services are taxable varies by location, so confirm what applies to you.
Frequently asked questions
How do window cleaners price their services?
Window cleaners charge per pane ($4–$15), per window ($8–$25), or per hour ($40–$75). Commercial and high-rise work commands premium rates ($15–$30 per pane) due to equipment and risk.
What should a window cleaning invoice include?
Include property address, number of windows/panes, interior vs. exterior, special access requirements (ladders, lifts), screen cleaning, track cleaning, and frequency for recurring service.
Should window cleaners offer recurring service discounts?
Yes. Offer 10–20% discounts for scheduled service (monthly, quarterly). Recurring clients provide stable income and reduce marketing costs. Invoice on a set schedule.
Related invoice templates
Read the complete invoicing guide to see how to fill out, number, and send an invoice that gets paid.
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