Free Therapist Quote Template
Therapists quote because private therapy clients need to budget before committing to a course of sessions. A written quote makes the fee, session length, and expected number of sessions transparent, which removes a practical barrier that stops people seeking help.
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What should a therapist put on a quote?
A therapy quote sets out the planned sessions and the price before they begin, such as an initial assessment and ongoing sessions. List each session, the time included, and any report, and note that the number needed varies. Until the client books and accepts, the figure stays an estimate.
Typical line items
- Initial assessment session (60 minutes)
- Ongoing therapy session (50 minutes)
- Progress report for referrer
- Block of sessions (package price)
- Telephone or online session option
- Cancellation policy note
- Sliding scale or concession (if offered)
- Estimated number of sessions
How the work is charged
Therapists usually quote a fixed price per session, sometimes a sliding scale, with a discounted block for a course. The number of sessions is an estimate based on the client's needs.
Payment terms and deposits
A quote often asks for payment per session or upfront for a block, sometimes with a deposit to book. The price holds for a stated period and is an estimate until accepted, so note the cancellation terms.
Tax and compliance
If you are registered for sales tax or VAT, show it as a separate line with your registration number. Health service tax treatment varies by jurisdiction, so confirm what applies to your practice.
Frequently asked questions
How much does private therapy cost?
Private psychotherapy and counselling sessions cost €80 to €180 per 50-minute session depending on location, qualification, and therapeutic model. EMDR, specialised trauma therapy, and clinical psychology consultations typically run €150 to €250. Some therapists offer sliding scale fees; if so, note this in the quote.
What should a therapy quote include?
State the session duration, the frequency recommended, whether the quote is for open-ended therapy or a defined programme, and your confidentiality and data protection approach. Also mention your professional registration (BACP, UKCP, BPS) and any insurance held. Clients choosing a therapist factor professional standing into their decision.
Do therapists charge for cancellations?
Yes. A 48-hour cancellation policy with a full session charge for late cancellations is standard in private practice. Therapists block time and cannot easily fill last-minute slots. State this clearly in the quote and in your initial paperwork so clients understand the commitment before starting.
Related quote templates
Read the complete quoting guide to see how to price a job and turn an accepted quote into an invoice.
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